The problem we keep seeing

Most dealer networks still run on scattered inboxes, ad-hoc forms, and phone trees. That leads to:

  • Analog processes & scattered tools (orders/forms on paper; data loss risks)
  • Low data security and non-compliant external communication
  • No reporting to steer operations, quality, or spend
  • Hardware drag: six-figure print costs and constant maintenance
  • Complex footprint: tens of thousands of vehicles and workshop jobs to coordinate

What we build

A single, digital workflow that connects every step and stakeholder:

  • Smart job intake & assignment (ad hoc + planned)
  • Digital e-file per vehicle (full history, scope, media)
  • Approvals & cost estimates with SLA tracking
  • B2B portal for secure collaboration with customers and dealerships
  • Quality management (randomized checks) and reporting out-of-the-box
  • Integrations: central workshop diagnostics, accounting, and adjacent systems

What is in scope today

  • Pitstop checklists
  • Damage assessment
  • Order processing → accounting handover
  • Approvals for additional expenses
  • Battery check & master inspection
  • Quality management & data deletion concept
  • Customer & dealership integration

Numbers that matter

  • Fleet scale: ~30,000 vehicles in inventory; ~75,000 workshop job positions
  • Annual activities: 20,000 pitstops; 5,000 extended damage assessments
  • Hard savings potential: ~€100,000 printer rental/maintenance + €5,500 paper
  • Productivity gains: up to 1.75 FTE freed across dispatching, approvals, and email handling; additional gains from planning/reporting optimizations

Bonus effects: sustainability contribution (CO₂ certification), fewer data interfaces, and secure, compliant communications by design.

Why it works

  • One truth per vehicle: the e-file binds tasks, media, and decisions to the VIN.
  • Guided execution: checklists and forms reduce errors and rework.
  • Closed loops: approvals, SLAs, and quality checks are visible and enforceable.
  • Data first: every action is reportable - no more "we think."

Who this is for

Automotive operators with complex workshop footprints - vehicle prep, storage, special builds, service centres - who need speed, compliance, and control without adding headcount.

Is this just for automotive?

The same pattern works for any distributed partner network - dealers, franchisees, service centres, or B2B resellers.

What you get with RYNEX

  • Configure-before-code: faster time-to-value, easier maintenance
  • Senior-only delivery: architecture, process, and change - handled
  • Proven pattern: we've taken workshops from paper to platform in weeks, not quarters